Invoicing & Payments

Overview

Accounting in SMEOne includes customer invoices, vendor bills, payments, and journal entries — extended by the Full Accounting Kit for Singapore SME needs.

Navigation: Accounting app → Customers → Invoices, Vendors → Bills, Customers → Payments.

Step-by-Step Guide

Create a customer invoice (manual)

1. Accounting → Customers → Invoices → New.
2. Select customer, invoice date, and payment terms.
3. Add invoice lines with accounts, taxes, and amounts.
4. Confirm to post (status Posted).

Register customer payment

1. Open a posted invoice.
2. Click Register Payment.
3. Select Journal (bank/cash), Amount, and Date.
4. Validate — invoice shows Paid or Partial.

Enter vendor bill

1. Accounting → Vendors → Bills → New.
2. Enter vendor reference number and bill date.
3. Add expense or stock lines with correct accounts.
4. Confirm to post.

Pay vendor bill

1. Open posted bill.
2. Register Payment from bank journal.
3. Validate payment.

Credit notes

1. On a posted invoice, click Credit Note.
2. Choose Full refund or Partial.
3. Confirm credit note and reconcile against original invoice if needed.

Recurring entries (if used)

1. Accounting → Accounting → Recurring Entries.
2. Define template for rent, subscriptions, etc.
3. Generate entries monthly per schedule.

FAQ

Q: Why can't I edit a posted invoice? A: Posted entries affect the general ledger. Use credit note or reversal per accounting policy.

Q: Where do I set invoice numbering? A: Accounting → Configuration → Journals — Sales journal sequence.

Q: How is GST reported on invoices? A: GST tax lines post to control accounts defined in the Singapore GST chart (Input Tax / Output Tax).

Q: Can I email invoices to customers? A: Yes — Send & Print on posted invoices uses email templates.

Q: What is the difference between invoice and sales order invoice? A: Sales order invoice is created from confirmed SO; manual invoice is independent. Both post to the same accounting rules.