Payroll Processing

Overview

Merit Pay handles Singapore payroll including multi-batch monthly runs, CPF consolidation, payslip generation, and bank payment preparation.

Primary route: Pay → Payroll (/pay/payroll)

Singapore employers often pay Regular salary and Bonus / AWS (13th month) in the same calendar month. MeritHRMS supports multiple pay batches per month while consolidating CPF at month level for compliance review.

Batch lifecycle

Related routes

Step-by-Step Guide

Monthly Regular payroll

1. Open Pay → Payroll.
2. Select month and year.
3. Ensure the active tab is Regular monthly #1 (or your first Regular batch).
4. Review employee list and calculated amounts.
5. Click Run Payroll to calculate.
6. Review totals, CPF, SDL, and net pay.
7. Click Confirm & release (Approve) when satisfied.
8. Use Bank preview and Mark paid after actual disbursement.

Add Bonus / AWS in the same month

1. Complete the Regular batch (steps above).
2. Open Employee Pay Item Update (/pay/payroll/pay-item-update).
3. Enter amounts for matrix items such as AWS_13TH or PERF_BONUS.
4. Click Save Adjustments.
5. Return to Payroll and click New batch.
6. Choose Bonus / AWS batch type and Open batch.
7. Switch to the new Bonus tab.
8. Click Run Payroll again — a second payslip set is generated for the month.
9. Approve and mark paid as for Regular.

Review month CPF consolidation

1. On the Payroll page footer, open Month CPF consolidation.
2. Compare merged employee and employer CPF across all batches in the month.
3. Use this view before statutory filing or internal sign-off.

Group rollup (multi-company)

1. Open Pay → Employees (/pay).
2. Scroll to Group rollup (if your login spans multiple legal entities).
3. View combined net pay, employer CPF, and SDL for entities with payroll data in the selected month.

Employee portal payslips

Employees with Merit Me access can view payslips after payroll is approved, subject to your organisation policy.

FAQ

Q: Can I run payroll twice in one month?
A: Yes. Use separate batches (Regular + Bonus). CPF consolidates at month level.

Q: What happens if I forget Save Adjustments on the matrix?
A: Bonus batch calculations will not include manual matrix amounts until adjustments are saved.

Q: Who can Confirm & release payroll?
A: Users with payroll workflow permissions (typically Payroll preparer + approver roles). Deny overrides can block Calc, Confirm, or Mark paid.

Q: Can I undo an approved batch?
A: Contact your payroll administrator or support. Reversal procedures depend on batch status and audit policy.

Q: Where do attendance deductions appear?
A: Unpaid leave and attendance-driven items flow through configured pay items — see Pay Items & Matrix chapter. Do not double-deduct the same leave event.